Only delegates who have registered and fully paid are permitted to submit abstracts.
So register for the meeting and make note of the Authorization Code from the email you received after payment of registration.
Abstracts must be submitted by email to firstname.lastname@example.org by 19 May 2023 (extended from 15 May).
This deadline is to make sure your abstract will be published in the Abstract Volume, as we will be sending this our to press very shortly after the deadline.
Abstracts are required for both poster and oral presentations. Please see the Preparation Guidelines page regarding how to prepare for your poster or oral presentation. Before submitting your abstract, please thoroughly read the instructions below, and refer to the examples provided.
Once submitted, you should receive an acknowledgement of receipt within a few days. It will usually take up to a few weeks before being informed of abstract acceptance to a particular symposium.
Instructions for preparing your abstracts
- Download the Abstract Submission Form and rename the file with a new filename for each abstract you will submit, your last name + the number of your abstract, e.g., Thompson1, Thompson2, etc. You will use this form to prepare your abstract(s), filling out all fields. Multiple lines in a field will automatically wrap to display all lines. Following are the detailed guidelines.
- Initial setup information
The following fields should be filled out first:
- Presenting Author's Last Name: this is the person we will communicate with regarding the abstract (this should be the same as the filename author), and will give the presentation
- Email: the email address of the presenting author
- Authorization Code: the code the presenter received after successful ICDX registration (your abstract(s) will not be processed without this)
- Presentation type: select either Oral or Poster presentation
- Suggested symposium: for oral presentations only, see the current list of symposia to suggest one of the existing symposia, or indicate "General". There are no guarantees for any given presentation to be in the chosen symposium, but all presentations will be allocated to the most applicable symposium or general sessions.
- Abstract title
Should be in lower case throughout, except the first word and proper nouns. Genus- and species-group names should be in italics, and their authors (but not dates) should be indicated, with family-group names indicated in parentheses. Example:
Observations on Ornidia obesa (Fabricius) (Syrphidae) in the vicinity of Mapiri, Bolivia
Not more than eight (8) keywords (or two-word phrases) should be provided, arranged in alphabetical order with the first keyword (and any proper nouns) capitalized. These keywords will be used to create the subject index for the Abstracts volume, so carefully consider which words and phrases to use, including words that also appear in the title. Example:
Bolivia, canopy fogging, courtship, Neotropical, Ornidia obesa, pollination, Syrphidae, Volucellini
- Abstract authors
For all authors, use a standard full name format for all authors (i.e., initials are acceptable as usual for the individual). For multi-authored abstracts, each name should be listed in full, in citation order, separated by commas and using superscript number for different addresses. The presenting author name should be underlined. Take care to ensure diactic marks are correctly applied to author names as necessary. Example:
F. Christian Thompson1, Carl F. Fallén2 & Raul E. Cortés Peña3
- Author addresses
Provide the full postal address and email for the first author, and abridged addresses for subsequent authors, i.e., only institution (if applicable), city, state/province (if applicable), country. Each should be on a separate line. Example:
1Department of Entomology, National Museum of Natural History, 10th Street & Constitution Avenue, Washington, DC 20560, USA, email@example.com
2Lund University, Lund, Sweden
3Catholic University of Chile, Santiago, Chile
- Abstract text
The main abstract text should be a single paragraph in Arial 10 pt font, not exceeding 300 words. Please italicize genus- and species-group names and indicate their authors, but not dates, the first time they are mentioned in the text. Do not use any font style other than italics.